Human Resources Generalist Job Description
The Human Resources Generalist is responsible for providing strategic, technical and tactical support for a full variety of human resource functions. The Human Resource Generalist will demonstrate understanding and support of UDWI’s vision and strategic plan.
Key focus areas for the position include: organizational development, employee support, and legal compliance. The work ranges from routine to complex and creative. This employee is expected to be a positive role model who leads by example.
The employee must support a strong safety culture and employee engagement.
ESSENTIAL DUTIES AND RESPONSIBILITIES: The employee in this position will be assigned to perform the following duties:
- Participation in developing department goals, objectives, strategies and systems.
- Administration of various human resources plans and procedures for all company employees; development and implementation of personnel policies and procedures; maintenance of Personnel Policy Manual and other Human Resource policies and procedures.
- Administration of UDWI’s performance management and compensation programs and revisions of such programs as necessary.
- Benefits administration and communication, including claims resolution, change reporting, resolving invoice, deduction and payment discrepancies for employee benefits, reviewing and working closely with the Finance area to ensure accurate benefit cost reconciliation.
- Coordinating, processing and communicating on‐boarding and exit activities.
- Providing support and being a resource for all employees; building and maintaining healthy relationships with all employees
- Assisting in the evaluation of reports, decisions, and results of the Human Resource department in relation to established goals. Recommending new approaches, policies, and procedures to effect continual improvements in efficiency of department and services performed/provided.
- Assisting in annual budget preparation, including maintaining statistical data as to premiums and costs of UDWI's insurance plans, performing analysis and evaluation of data, and creating reports as requested.
- Keeping abreast of changes within UDWI’s benefits programs and effectively communicating changes or updates to employees, including informational meetings, benefit seminars and open enrollment meetings for employees and dependents. Preparing quarterly benefit summary statements for all UDWI employees.
- Administering the DOT program for CDL drivers including the drug and alcohol‐testing program, driver record reviews, and CDL physicals. Assuring program compliance, including the creation, reporting, and maintenance of records required under federal and state law. Annually reviewing changes to state and federal laws and reports necessary or suggested changes to Operations.
- Maintaining personnel, benefit, compensation, employment, insurance, CDL, and all necessary compliance records and files in a confidential manner that ensures privacy of information. Maintaining company organization charts.
- Attending meetings, special courses and seminars to facilitate, prepare and conduct trainings, for compliance and individual development and to keep informed of current industry trends.
- Participating in general staff meetings, other internal meetings, and serving on committees as may be applicable to department functions, organizational development or as directed by the Chief Executive Officer.
In addition to these responsibilities and opportunities, the following requirements apply to this position:
- Employee is expected to set priorities and meet deadlines. Employee is responsible for planning and carrying out assignments, resolving conflicts that arise, informing and coordinating with others as expected. Employee is accountable for insuring the technical accuracy of their work and maintaining good working relations, both internal and external to UDWI. Self‐direction and motivation are also expected.
- Employee is expected to demonstrate professionalism and all “Rules of Engagement” behaviors.
- Employee is expected to be approachable and helpful to all employees.
- Employee will engage in regular contact with office and field employees and follow through on actions identified as part of this outreach.
- Employee must demonstrate safe work and risk management practices.
- Employee must meet performance expectations.
- Other duties may be assigned as required by business needs.
This employee has no supervisory responsibilities.
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE:
An Associate degree in Human Resource or Business Administration, or related area and at least four years of Human Resource experience, OR a Bachelor degree with two years’ experience, OR Six years of experience in the HR field. PHR certification is preferred. Obtaining PHR certification may be required for individual development.
Ability to read, analyze, and interpret business periodicals, professional journals, technical procedures, or governmental regulations. Ability to maintain records, write reports, business correspondence, and procedural manuals. Ability to effectively present information and respond to questions from groups of employees, members, and the general public. Must use effective oral and written communication skills. Must demonstrate the ability to listen well and comprehend. Must demonstrate excellent interpersonal skills.
Ability to perform mathematical functions such as addition, subtraction, multiplication and division. Ability to calculate decimals/percentages. Must possess ability to utilize basic bookkeeping principles.
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to exercise independent judgment, use creativity in solving problems, and make appropriate decisions.
OTHER REQUIRED SKILLS AND ABILITIES:
Considerable knowledge of Human Resource administrative principles and practices are necessary. Must have, or be able to acquire, the technical knowledge to understand and relate state and federal regulations and laws, such as EEO, AAP, FLSA, COBRA, ERISA, FMLA and OSHA to achieve the requirements of the position.
Must have, or be able to acquire, the technical knowledge to understand and relate plan, procedure and policy information. Must understand and be able to explain coordination of benefit plans.
Must have an effective working knowledge of Microsoft Office programs. Must acquire and maintain proficiency using UDWI's HR/Payroll Information System.
Must be able to deal discreetly and protectively with confidential information. Must have the ability to deal with people beyond giving and receiving instructions such as in a team or counseling situation. Must demonstrate integrity and the ability to develop and maintain trust.
Employee is expected to set priorities and meet deadlines. Employee is responsible for planning and carrying out assignments, resolving conflicts that arise, and keeping appropriate parties informed. Employee is accountable for insuring the technical accuracy of the work and maintaining good working relationships, both internal and external to UDWI.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit; use hands to handle, or feel objects, tools, or controls; and reach with hands and arms. The employee is required to stand, walk and on occasion may conduct informational training requiring a greater standing duration to present information. The employee must occasionally lift and/or move up to 30 pounds. Employee will be required to drive a car.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work flow and load are prompted by both planned and unplanned events therefore consistency is not guaranteed.
Hours of work are consistent with UDWI business and Human Resource needs. The noise level in the work environment is usually low.